Digital transformation has changed almost every aspect of business and internal communication is at the center of this transformation. With the help of advanced technologies, businesses are now utilizing more efficient ways to improve employee engagement. The best company intranets are helping companies in achieving their best performance and business outcomes.
What is an Intranet
An Intranet is a private network which organizations use for internal communication, file sharing and a lot more. This network is exclusively for the workforce of the organization.
Intranet Vs. Internet
The internet is a public network that is not owned by anyone. Because it’s public, anyone can access the internet. Being a private network, not everyone can access the intranet. It takes special permissions to access an intranet.
Intranet vs. Extranet
Extranet is a type of network that can be accessed by third-party authorized entities such as partners, vendors or customers. Intranet can only be accessed by internal members of an organization.
Advantages Of Intranet
The intranet is not a new technology. While there are more advanced technologies businesses can use in the field of communications, the best company intranet software is also staying relevant with the help of companies like Green Orbit that are producing best in class software solutions. This is the reason why many companies are still finding the intranet more reliable.
Following are the advantages of intranet:
Easy To Store And Access Files And Information
Organizations are storing hundreds and thousands of files in different formats. Some files are attached to emails, some are stored in Google Drive and some are stored in hard drives on desktops and laptops. Intranet, with the help of company intranet software, allows you to store and access these files in one central location. Your files are safe and secure and easily accessible by those who need them.
Easy To Communicate Among Employees
Each authorized user gets a user profile on the intranet. The user profile consists of details such as a photo, name, job title and description, contact information and more. An existing employee can easily discover and communicate with a new employee through the intranet.
Content Management System
The intranet consists of social features, blogs and discussion forums and a lot more. It has enabled internal communicators to use their intranet to generate and share important messages and organizational updates across the system.
Disadvantages of Intranet and Intranet Software
If you are using one of the best companies intranets with the right intranet software, you can easily turn the following disadvantages into advantages:
It Is Difficult To Find Information
Traditionally, intranets are structured in outdated formats. Employees might have to search through thousands of folders and pages to find the required information. These networks cannot show relevant and current stories. It is difficult to publish content to intranets. Moreover, it is also pretty difficult to personalize communication. However, none of these problems come in your way when you are using the right intranet software for your company.
Intranet Is Not Easily Accessible To Deskless Workers
Some intranets are only accessible on desktops. This is the reason why it is not accessible to employees working remotely. Professionals such as nurses, warehouse staff, retail workers, and truck drivers cannot access the intranet on some old platforms. However, modern intranet software, like the one provided by Green Orbit, is the right solution to this problem.
It Does Not Support Mobile
More than 85% of millennials are using smartphones for personal and professional purposes. However, many intranets don’t support mobiles. When you are using a high quality intranet software, you can upgrade it to support mobile.
It Is Not User-friendly
If you are still using the traditional, outdated intranets then you will sometimes experience UX problems. However, if you are using an advanced intranet, it is more user-friendly. Avoid using traditional, outdated intranets. Invest in the latest and one of the best company intranets and use the best intranet software for your company.
